Coordinator, Continuing Dental Education

Company: University of the Pacific
Location: San Francisco
Posted on: May 19, 2025

Job Description:

Coordinator, Continuing Dental EducationJob Title Coordinator, Continuing Dental EducationUnion Level VDepartmentDepartment Department of Dental PracticeCampusPosting NumberPosting Number 201304018PFull or Part TimeFull or Part Time Full TimeNumber of MonthsNumber of Months 12Work SchedulePosition End DateOpen DateOpen Date 05/15/2025Close DateOpen Until Filled YesSpecial Instructions to ApplicantsFor Applicants Seeking Job Opportunities within the University
Internal: Internal applicants will be considered within the first five (5) business days of the posting period.
External: External applicants will be considered on the sixth (6) business day of the posting period.SponsorshipThis position is not eligible for a visa sponsorship now or in the future.Position Summary InformationPrimary PurposeUnder the general supervision of the Director of Continuing Dental Education, provides administrative support and coordination activities for continuing education programs and operation.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.Essential Functions

• Manage, prepare, coordinate and schedule course arrangements for continuing education programs.
• Manage program operations on the day of event (preparing event space, registering course attendees, overseeing and providing on-site support for program logistics).
• Assist the director with the development of new programs to meet the needs of the attendees and the objective of the dental school.
• Assess various programs and analyze course evaluations from attendees to make recommendations for improving programs.
• Responsible for fostering relationships with course registrants, alums, sponsors and program presenters.
• Assist with seeking external sponsorship for various programs.
• Perform administrative support duties to include scheduling meetings, receive and screen calls; make travel and meeting arrangements; manage CDE team calendar.
• Coordinate continuing education courses to include event page creation in Learning Stream, Canvas (Learning Management System) and SoftChalk; upload handouts to Dropbox; preparation of course materials; reserve lecture and workshops rooms quarterly and coordinate classroom set up.
• Perform regular review on registrant's data in Learning Stream and perform data maintenance as needed.
• Manage inventory of course supplies; order course supplies for hands-on workshop through various vendors, the main clinic and dispensary.
• Facilitate the set up and cleanup of hands-on workshops; shipping loaner equipment back to vendors.
• Maintain necessary Dental Board of California and ADA CERP information; gather data to produce comprehensive reports.
• Participate and support long-term goals and strategies to meet changing needs of the department and dental school.
• Perform all other duties as assigned by Director of Continuing Dental Education.Minimum QualificationsKnowledge of:
  • Intermediate level of Microsoft Suite (Word, Excel, PowerPoint and Outlook).Experience:
    • Minimum of 3 years administrative support experience.Education:
      • High school diploma or equivalent.Working Conditions:
        • Position is five (5) days per week, seven and one half (7.5) hours per day.
        • Additional time/weekend will be required.
        • Occasional traveling requiredPreferred QualificationsAbility to:
          • Take initiative in time management, organize assignments and set priorities to meet multiple deadlines.
          • Work effectively and accurately with multiple interruptions.
          • Work productively under pressure with minimal supervision; contribute and collaborate positively within a team environment.
          • Maintain high level of confidentiality of information.
          • Demonstrate excellent attention to detail, problem solving, judgment, customer service and follow-through skills.
          • Project a professional image, demonstrate strong interpersonal skills and communicate in a collegial and professional manner with administrators, faculty, staff, alumni and program attendees.
          • Operate a variety of office/business machines to include computer, copier and scanner.Knowledge of:
            • Current educational technology resources and online database (i.e. Canvas, Learning Stream).
            • Dental/medical terminology.Experience:
              • Previous experience in an academic setting highly desirable.
              • Previous experience in event/meeting planning highly desirable.Other:
                • Experience and sensitivity in working with people of diverse backgrounds and cultures.
                • Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
                • Ability to engage and integrate culturally responsive practices and knowledge in their work.Physical RequirementsThe physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
                  • Work performed is primarily general office/administrative with frequent use of computer keyboard and phone.
                  • Requires sitting, standing and walking majority of the working day.
                  • Occasional lifting of up to 15 pounds should be anticipated.Hiring RangeHiring Range 33.26 per hourAll applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
                    
                    AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.
                    
                    AA/EEO Policy StatementUniversity of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.Posting Specific QuestionsRequired fields are indicated with an asterisk (*).
                    • * How did you first learn about this employment opportunity?
                      • University of the Pacific Website
                      • Asianlife.com
                      • Blackperspective.com
                      • CentralValleyJobs.com
                      • Craigslist
                      • Dice.com
                      • Higheredjobs.com
                      • Hispanic-Jobs.com
                      • Indeed.com
                      • Insidehighered.com
                      • LinkedIn
                      • Lgbtconnect.com
                      • Metrochamber.org
                      • Monster.com
                      • Thelaa.org
                      • SimplyHired.com
                      • Workplacediversity.com
                      • Association of American Colleges and Universities (AAC&U)
                      • Chronicle of HIgher Education
                      • Diverse Issues in Higher Education
                      • EDUCAUSE
                      • Higher Education Recruitment Consortium (HERC)
                      • Higher Education Recruitment Consortium - Northern California (NorCal HERC)
                      • Modesto Bee
                      • Pacific Employee
                      • Personal Referral
                      • Professional or Association Listserv
                      • Publication or website from a professional organization
                      • Sacramento Bee
                      • San Francisco Chronicle
                      • Stockton Record
                      • Agency Referral
                      • Other Online Job Board
                      • * Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly:Have you received notice that you are under review for possible exclusion from any federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
                        • Yes
                        • No
                        • * Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly:Are you currently excluded from participation in federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
                          • Yes
                          • No
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Keywords: University of the Pacific, Ceres , Coordinator, Continuing Dental Education, Education / Teaching , San Francisco, California