Corporate Legal Secretary

Company: SourcePro Search
Location: Palo Alto
Posted on: April 1, 2026

Job Description:

SourcePro Search has a fantastic opportunity for an experienced legal secretary with 3 years of Corporate /Transactional experience in a mid to large sized law firm. This temp to perm role offers an excellent compensation and benefits package as well as a great culture. Degree is required. Responsibilities: • Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support; • Execute legal practice tasks and projects; • Execute administrative functions and facilitate completion of tasks including finance/billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings and other administrative projects as assigned; • Coordinate and delegate to Firm resources as needed, including DPS, Client Service Center, practice support or similar departments in International offices handling tasks and projects; • Prepare complex legal documents and correspondence; apply subject matter expertise in coordination of legal practice tasks and projects; • Support client billing processes including: appropriate support of time entry protocols, edit and review process of client bills; coordination of expense reporting and promotion of time entry best practices; • Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements; and • Work overtime as required. Qualifications: • Associate’s degree or Bachelor’s degree (preferred); • At least 3 years of corporate/transactional experience (preferred); • Advanced ability to organize, prioritize, coordinate, delegate and work as part of a team; • Advanced to Expert proficiency in rules of English grammar, spelling and punctuation; bilingual proficiency as may be required; • Advanced proficiency in MS Word and document editing/comparison applications; • Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications; • Advanced proficiency in MS Excel and spreadsheet/database applications; • Advanced proficiency in MS PowerPoint and presentation applications; • Advanced knowledge of time keeping, expense processing and legal billing; • Proficiency in document management applications; • Proven ability to effectively coordinate with other firm-wide departments with the necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results; • Excellent written and oral communication skills required with strong ability to meet deadlines and provide results while supporting Firm policy and procedures. https://sourceprosearch.com/

Keywords: SourcePro Search, Ceres , Corporate Legal Secretary, Legal , Palo Alto, California